“The key is not to prioritize what’s on your schedule, but to schedule your priorities.” — Stephen R. Covey
If your day feels like a race against the clock and you constantly end with more on your to-do list than you started with, you’re not alone. Many professionals and entrepreneurs fall into the trap of reacting to their day instead of directing it.
The good news? There’s a simple but powerful shift that can change everything: Time Blocking.
This method is used by high performers, CEOs, and leaders across industries to focus deeply, reduce overwhelm, and get real results—without working more hours.
📺 Want to watch the strategy in action? Check out the video below:
What Is Time Blocking (And Why Is It So Powerful)?
Time blocking is the practice of scheduling your day in chunks, assigning each block to a specific task, project, or focus area.
Instead of a chaotic list of to-dos, you build your day with intention.
Here’s what makes it so effective:
1. It Increases Focus
You stop jumping from one task to another and start working with intention. You know exactly what you’re doing and when, which makes it easier to enter a flow state.
2. It Reduces Decision Fatigue
You don’t waste energy figuring out what to do next. You’ve already decided in advance. Your brain is freed up to focus on execution.
3. It Ensures Progress on What Matters Most
Time blocking allows you to carve out time for big goals—before the day gets away from you. It puts your priorities on your calendar instead of letting them get pushed aside.
How to Time Block: A 4-Step Framework That Works
You don’t need fancy tools or a complicated system to start time blocking. Here’s how to do it in four simple steps:
Step 1: Identify Your Priorities
Before you start blocking your calendar, ask:
What are the top 3 things I need to move forward today or this week?
These are your high-value activities—the ones that directly contribute to your goals or growth.
Step 2: Batch Similar Tasks Together
Instead of jumping from email to project work to meetings, group similar activities together.
This reduces context-switching (a major productivity killer) and keeps your brain in the zone.
Examples:
- Admin tasks (invoicing, emails, calendar updates)
- Creative work (writing, planning, content creation)
- Deep work (strategy, visioning, problem-solving)
Step 3: Set Firm Boundaries
Your time blocks are appointments with yourself. Protect them.
✅ Turn off notifications
✅ Let your team know you’re unavailable during focus blocks
✅ Resist the urge to “just check” your inbox
When you treat your time blocks with the same respect you’d give a client or investor meeting, others will too.
Step 4: Leave Buffer Time
Things run over. Life happens. Build in buffer time between meetings, tasks, and blocks.
You might schedule:
- 25-minute work blocks with 5-minute breaks
- A 15-minute reset between coaching calls
- A “catch-up” block at the end of each day
Time blocking isn’t about perfection—it’s about structure with flexibility.
What Time Blocking Looks Like in Practice
Let’s say you’re an entrepreneur juggling clients, content, and admin tasks. Here’s a sample time-blocked morning:
| Time | Activity |
|---|---|
| 8:00–8:30 | Morning Routine & Planning |
| 8:30–10:00 | Deep Work: Client Deliverables |
| 10:00–10:30 | Email & Admin |
| 10:30–11:30 | Creative Work: Blog or Video |
| 11:30–12:00 | Team Check-In or Review Tasks |
💡 By noon, you’ve already tackled your biggest goals for the day. That’s the power of structure.
Time Blocking Isn’t Just for Work
You can use time blocking for:
- Personal development (reading, journaling, workouts)
- Family time and meals
- Self-care and rest
- Passion projects and planning
When you schedule what matters, you’re more likely to follow through. You stop living in reaction mode and start living intentionally.
Your RADical Action Step: Start Time Blocking Today 🚀
Let’s put this into motion with one simple challenge:
✅ Step 1: Download my FREE Ultimate Time Management Toolkit
👉https://www.radstrategic.com/product/the-ultimate-guide-to-time-management-for-business-owners/
✅ Step 2: Choose ONE block of time tomorrow (30–60 minutes) for a task that really matters. Schedule it. Protect it. Follow through.
✅ Step 3: Reflect on how it felt—and repeat.
Time blocking is a muscle. The more you use it, the stronger it gets.
Watch the full video here for a walk-through and a visual framework:
📞 Want help building a schedule that supports your business goals and your life?
Book a free strategy call: https://consultwithangie.youcanbook.me/
Final Thought:
Time is your most valuable resource. Don’t just manage it—master it. With time blocking, you’ll stop feeling behind and start showing up powerfully in every area of your life.
